Thank you for being a volunteer with Rotary Programs. This process protects our precious volunteers and the good name of Rotary.

START a Volunteer Application  OR  Host Family Application

 
A. Click either of the above links to start a YEAH Profile
Record your username and password for future use.
All volunteer profiles are completed online through the YEAH Database portal by entering information via a secure web portal identified by "https" along with contact information for 3 references and completing the NAYEN Youth Protection Awareness Course via a link provided once you apply.
 
B. Have available email, phone number, and home address for three references.  These references will be contacted by email to complete an easy and quick reference questionnaire about you. Only one reference can be a Rotarian.
 
In "Part 2 of 7, Employment History" If you are currently a Student with no employment history, enter "Student" and the Education Institution and click "Submit page and Continue". If you are currently Retired, enter this in the "Current Employer" field and complete the "Previous Employer" if applicable. 
 
For Host Family Applications: Family Members who live in the house, who are 18 years+, must each provide a personal email address in order to complete the Youth Protection Awareness Training.
 
C.  ELECTRONICALLY SIGN your application with your Date of Birth and Full Name to confirm the information is accurate and to proceed with the process. This will ensure your application is completed and the next steps will commence automatically.
 

 OBTAIN Police Record Check

 
For Calgary Police Service:
 
A. Download and complete this Volunteer Letter; save as a PDF on your computer. Have the completed letter accessible to upload to CPS ePIC website.
 
B. Click Here to Perform a Personal Information Check through Calgary Police Service
Record your username and password for future use. 
Once your check has been completed,
you will receive an email notification. Log into your account at any time to see if your application is still processing or if it has been completed. You can also see what day the Police Information Check Unit is ‘Processing Submissions Received On’…by looking at the top of the web page: https://policeinformationcheck.calgarypolice.ca/
 
C. Share the Results with "Rotary International District 5360" when Calgary Police Service informs you that your results are available.
 
 
For all other law enforcement agencies:
 
A. Download and complete this Volunteer Letter.
 
B. PRINT IN COLOUR.
 
C. Take the letter with you to RCMP or Police Service Offices to complete an Information Check.
When a report has been Obtained, EMAIL A PDF of the document to the District Office
 
 
**NOTE: Not all background checks completed for free of charge. As per Volunteer Alberta - Volunteer Screening Program policy,  identified positions receive free background checks, other General Volunteer positions are completed at a reduced cost to the applicant.
 
***NOTE: Once received, the Police Information Check is valid for three years. The YEAH Database system will automatically request that a new one is presented prior to the expiration date.
 

COMPLETE the Youth Protection Awareness Course

 
A. The course link will be emailed from the YEAH portal and is specific to each applicant or family member. Check your spam mail folder for it as well. 
 
B. When you have obtained a passing grade, the system should automatically record the results in your profile within the YEAH database.
 
C. Keep the system email regarding your results for your records.
 
 
**NOTE: Once passed, the training course is good for three years. The YEAH Database system will automatically prompt you prior to the expiration date to update your training.
 

When all steps are completed, you are eligible to volunteer
for Rotary Youth and Vulnerable Sector Programs!

 
The YEAH Database will automatically inform Volunteers via email
when any part of their information requires updating.


 

YEAH Portal, Volunteer Application,  NAYEN Training link, Personal References
Email District Safety Officer, Karen Johnson

 

Volunteer Letter, CPS Application, VSS Application, Submit PDF of Record Check to
Email District Administrator, Charlene Bearden

 

InBound and OutBound Students, Fees, Events Schedule
Email Youth Exchange Administrator