District 5360 Protection Policy

 
Rotary International District 5360 Adheres to Policy set forth by Rotary International and the Canadian Government by creating its own Protection Policy with Appendixes and Guidelines and which District Clubs are to adopt in its entirety.
 

Statement of Conduct for Working with Youth/Vulnerable Sector

Rotary International is committed to creating and maintaining the safest possible environment for all who participate in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses and partners and other volunteers to safeguard to the best of their ability the welfare of, and to prevent the physical, sexual, or emotional abuse of, children and young people and vulnerable persons with whom they come into contact.
 

Volunteers

Any adult involved with any of Rotary’s Youth Programs (Youth Exchange, RYLA, RYPEN, Interact, Stay in School, etc.) and Mentor Programs, who has direct interactions, either supervised or unsupervised, with youth/vulnerable sector is considered a volunteer. Volunteers include, among others, Club and District Youth Service Officers and committee members, Youth Exchange Counselors, Rotarians and non-Rotarians and their spouses and partners who host youth/vulnerable sector persons for activities or outings or who might transport same to events or functions; and host parents and other residents over 15 years of age of the host home, including siblings and other family members.
 
All volunteers interested in participating in District 5360 Youth Service/Mentorship Programs working with youth and the vulnerable must have a valid and current Volunteer Screening, including Vulnerable Sector Screening.
 
District 5360 has resolved that all Police Security Clearances will be valid for a period of five (5) years. Volunteers with valid Volunteer Screening issued prior to this calendar year minus 5 years must re-apply should they wish to continue to participate in District 5360’s Youth Service and Mentorship Programs.
 
As well, all volunteers should complete the Youth Protection Training the link provided through YEAH and the results will be automatically recorded in the system. 
 
Rotary International District 5360 is a member of Volunteer Organization of Alberta Number and all the above-noted material has been vetted by this independent agency and complies with stringent protocols.
 
NEXUS and BackCheck are not acceptable as proof of clearance as the background check involved does not search the required offender databases.
 

Screening Program

START HERE - to complete either Volunteer Application or Host Family Application here. All volunteer applications are processed online with applicants entering their information via a secure web portal as identified by "https" along with contact information for 3 references and completing the NAYEN Youth Protection Awareness Course online where the results link to your personal profile.

 
As of January 2015, Calgary Police Service Information Checks are now completed online and a paper application is no longer available. Please review the video produced by CPS to aid in understanding your application process. 
 
 
 
To obtain a reduced rate or a free Volunteer Screening, a Volunteer Letter is required by all Police Services and RCMP.  You can complete your own by downloading this file and completing the required sections. Save or Print to PDF on your computer and have it accessible to upload to CPS ePIC website or print and take with you to RCMP or Police Service Offices.
 
 
IMPORTANT:
**At Step 10 of the online CPS ePIC Process enter the VOAN number 6818PH3182 so the Information Check is Completed for free.
** When the results of your Information Check are received REMEMBER TO SHARE the results within your Police Service Account with Rotary International District 5360 Inc.
 
 
Backcheck:
Is available for an interim renewal and background checks are completed within 24 hours.  BackCheck is contracted by Rotary International District 5360 to provide background checks and results are transmitted to both the applicant (you) and District Office for the updating of files. The cost of $30 is paid by the applicant.